Building Relationships is Everything

 

Serving the Washington DC Metropolitan Area

 

703.497.2000    

 

                           Real Estate Solutions    Benchmark           

 

 

Buy vs Lease?

· How important is the geographic area of your location to your mission?

· How stable is your staff size?

· Are you prepared for the upfront costs as well as continuing capital expenditures?

How much space do I need?

· The average square footage for not-for-profits is 276 square feet per staff member

· Corporate America occupies 220 square feet per employee on average

What can I expect in up-front costs in a lease?

· Relocation Costs

· Legal Fees

· Security Deposit

· Phone/IT/Furniture purchases

What kind of ‘incentives’ are landlord’s currently offering?

The incentives vary tremendously from submarket to submarket. In some cases, tenants can negotiate some amount of free rent, generous build-out allowances, additional cash allowances that can be used to offset moving costs, and possibly an option to either expand, contract or even terminate the lease early.

Common questions about the process

Why do I need a broker?

·         A Tenant Broker levels the playing field

Your occupancy costs are probably your second highest expense.    Your lease or purchase contract will likely total in the millions of dollars.  

 

Landlords are in the real estate business, you aren’t.

 

Your broker will help provide a budget for short and long term expenditures.

 

Your broker will ensure that you receive ­all benefits of the current market.   The Landlord has its own broker to maximize his position

 

How much time should I allocate for the process?

Be sure of your lease expiration and check to see if your lease has any trigger dates as far a renewal/termination options.

Plan on beginning the process 18 months prior to
the date you have to make the decision.

If considering a purchase, plan on 24 months
prior to your decision making deadline

 

How is the broker compensated?

         Traditionally, brokers are compensated by the landlord (or seller) in commercial transactions.  You should enter into an exclusive agreement with your broker that spells out that he or she is representing your interests only, and that he or she will look only to the landlord for all of his or her compensation.

What are the differences in brokerage firms?

         Brokerage firms vary as much as any other professional services firms.  Hiring a broker should be a very personal decision as you are entrusting this individual to look out for your interests on a contract that will likely be in the millions of dollars.  Modern technology has eliminated the difference between large and small broker firms.

How long of a lease do I have to sign?

This depends on your particular objectives

If you’re trying to minimize out of pocket costs then a longer lease is advisable

If you’re trying to maximize your flexibility, then a shorter lease may be the best choice

 

Landlords have three components of a transaction that are most important

       to them:

o    Lease Term (length)

o    Lease Rate/Rent

o    Build Out Costs

 

       Landlords usually achieve 2 of their 3 objectives, that is, if the Tenant wants a lower rental rate, for example, then usually a longer term and less build-out will be necessary.

What should my broker do for me?

· Your broker should act as clearly your advocate throughout the process.

· You should be able to trust his or her advice as you would your accountant or attorney.

· You should expect your broker to act as your ‘corporate real estate department’ affording your organization all of the benefits of his or her experience.

· Look to your broker for recommendations for architects, movers, telephony consultants, construction contractors and even legal counsel.

· Your broker should help you clearly identify your objectives, and execute a plan that satisfies them.

· You should expect to see surveys of building options, evaluations and responses to proposals, financial analyses of options, assistance in space planning and coordination of all ancillary service contractors, and lastly assistance on negotiating the lease language. Be sure to keep your broker in the loop after the lease is signed as you should expect him or her to help guide the build-out process to ensure that the end result meets your expectations.